Rockbridge

Trip Leaders 2024

All of us at Rockbridge are so excited to have you here! We are thrilled to partner with you to further your ministry and build the Kingdom. You do such amazing work with Young Life throughout the year—it is our privilege to host you during your camp week.

We are committed to this in every effort from the planning of trips, the events at camp, the recruitment and training of our staff and volunteers, and how we serve one another.

Please allow us to assist you with any needs that may arise during your time here and we will do our best to accommodate you. Know that you are in our prayers and that we appreciate you!

Please see the Trip Leader Website for more details on changes for Summer 2024.

Before we jump in, we want to pause and thank you. Thank you for showing up in the lives of hurting teenagers with the hope of the Gospel. Thank you for sharing the love of Jesus with them as you build friendships. Thank you for continuing to pursue them in the middle of chaos. The work is certainly not easy, but it is so important. We pray that your time at Rockbridge Alum Springs will be a breath of fresh air and will provide your friends with the opportunity to laugh, experience adventure, and hear the greatest Story ever told.

This is a lot of information. However, we have worked hard to ensure that unnecessary information or to-dos have been left out. Hopefully everything included here will keep you informed and make it as easy as possible to get to Rockbridge this summer.

If you have any questions whatsoever, please don't hesitate to contact us at youngliferockbridge@gmail.com or 540-997-9276 (office)

We ask that you carefully read ALL THIS INFORMATION as it contains details that will prepare you for your week. There are also several paperwork items that must be completed in a timely manner.

Please fill out this Eastern Division Camp Trip Survey ASAP to help us at Rockbridge prepare to best serve you and your friends!

Night 1 Leader Meeting is required.

We are happy to announce that drop-in or day guests are welcome. Please contact the office to register and arrange payment for them, 24-hours notice is best to make sure we are ready to welcome them, but can accommodate last minute requests.

Body paint, glitter, food, and items from camp property are NOT allowed for any camp activity including Obstacle Course and/or Volleyball Tournament. There is potential to be held responsible financially for any damages that incur.

Please see Young Life's Transportation Guidance for more detailed information.

LUGGAGE TAGS: Rockbridge will not provide Luggage Tags. We ask that you designate tagging luggage by gender and your area, to make it easier for our volunteers to correctly place in your dorms! Separate it in your vehicles and at the Welcome Tent at Arrival let us know how it is arranged!

Travel Information

ALL ARRIVALS -

Arrival for all types of camp trips on Day 1 is from 1:00 - 3:00PM EST.

*Please call Rockbridge by 9:45AM EST to give your ETA and confirm final arrangements.

DEPARTURES -

SR HIGH: Departure on Day 6 is at 1:30PM EST, directly after club. **Please schedule your bus to arrive NO EARLIER than 10:30AM EST.

YOUNGLIVES: Departure on Day 5 is at 12:30PM EST, directly after club. **Please schedule your bus to arrive NO EARLIER than 10:30AM EST.

WYLD LIFE: Departure on Day 5 is at 12:30PM EST, directly after club. **Please schedule your bus to arrive NO EARLIER than 10:30AM EST.

CAPERNAUM: Departure on Day 5 is at 12:30PM EST, directly after lunch. **Please schedule your bus to arrive NO EARLIER than 10:30AM EST.

With YL Connect Camp being required for summer 2024, we wanted to provide you with more information regarding your trip and what we need from you with YLCC.

The Arrival Form – The arrival form in YLCC replaced the Reg Packet/A Form excel document. This form must be filled out 48 hours before your camp trip and it is best practice to take the first pass at 10 days out. This page in the YLCC Learning Guide walks you through all of the fields that need to be completed. You can also watch this 6-minute video on the arrival form. The following fields must be completed:

Health Form

Housing

Leader Orientation

# of Times at Summer Camp

Checked-In

This must be done for childcare for YoungLives and Buddies for CPNM as well!

Your YL Connect Camp Arrival Form (Housing) MUST be available 48 hours prior to arrival.

If you make changes between 48 hours and your arrival to camp, please email Matt Hypes at mhypes@rockbridge.younglife.org so we can make sure we update information where needed. Don’t forget that you can utilize the Add Registrant feature in YLCC to add a registrant without them completing a WCX registration. Check out the information here in the learning guide or watch this minute and half video.

The Arrival Form Complete button indicates that the arrival form is accurate for your camp trip. DO NOT hit this button. We will review together at settle up and utilize this feature at that time to confirm your campers and leaders.

*Linens (blanket, fitted and flat sheet, pillow and pillowcase, bath towel) will be provided based on volunteer numbers. We will let you know as soon as we can confirm this!

Bathing Suit

Closed-toe Shoes

Linens

Money for Retail

Rain Jacket

Shorts

Sweatshirt

Themed Outfits*

T-shirts

Toiletries + Medications

The weather in Virginia during the summer months can range from cool to very hot, and often wet. Bring clothing accordingly.

Below you will find letters from our Program teams to help you know what additionally you need to pack! They will be uploaded as soon as they are ready!

Session 1: May 30-22

Session 2: June 24-July 17

YoungLives

Session 3: July 19-August 13

Please collect, tag, and box your campers’ personal electronic devices prior to arrival at camp. We will store them for you when your bus is unloaded.

In addition, a National Policy has been established that cell phones or smart watches are not to be used while at camp, and they will be collected at the same time as portable music players.

As you communicate with parents, please make them aware that campers cannot be contacted by cellular telephone. Our office (540-997-9276) will be glad to pass on any messages to campers and phones are available for outgoing calls.

Our EMT will be collecting medications at the Welcome when your trip arrives. Please collect all medications they have listed on their health form in zip lock bags clearly labeled with the camper/leaders name and area number. Medications should be in their original prescription bottles. Emergency medications (EPI pens, albuterol, Inhalers, insulin, birth control, etc.) will not be collected.

Young Life has decided to disallow the use of e-cigarettes, vaporizers and other such devices at all YL Camps. Such devices will be confiscated by camp or other YL Leadership.

Childcare Trip Dates: July 12-17

*this is 1 day earlier than your YoungLives trip

Arrival

July 12: BETWEEN 2:15-3:15pm (training starts at 3:30PM!)

Departure

July 17: 3:00 PM after nurseries are cleaned and packed and campers have departed.

Please communicate arrival ETA through your YoungLives liaison (COMING SOON), not the Rockbridge Office.

________ will be the Childcare Administrator for Week 8 at Rockbridge. After reading the information below and visiting the YoungLives website, please direct additional childcare questions to her at ras.younglives@gmail.com.

Childcare Ratio: For every 5 campers/leaders, the area is responsible for bringing 1 childcare person.

Childcare Registration has two steps. The first step is to go to the link below and you will find a link to the Childcare Application. The second step, register your Childcare through your YLCC Childcare Trip.

GOYoungLives Website - this will take you to the National GOYoungLives Camping site and give you information as well as the Childcare Application link.

For Safety reasons, Young Life has established weight limits on some of the activities we offer campers. The maximum for the ropes course, climbing tower and zip line is 300 lbs. and the giant swing 350 lbs. If you know have a camper or leader that may be close to these amounts, please have a conversation with them prior to arrival to make them aware of this policy. We don't want an embarrassing moment for them while at camp. Thank you for helping us navigate these situations.

Due to potential limited Work Crew and Summer Staff scheduled rides may be limited and may change.

Basketball

Carriage House (Coffee Shop)

Gym

Frisbee Golf

Pickleball

Pool

Rockbridge Confectionary (Snackbar)

Rockbridge Mercantile (Camp Store)

Street Hockey

Swing

Tennis

Zip Line (CPNM scheduled ride)

Volleyball

Waterfront: Slides and Wibit Park

The Mercantile, Confectionary, and Carriage House will be open for purchases during free time for all campers and leaders. The Carriage House will be open prior to breakfast, but make sure you arrive early- we close the doors 45 minutes prior to breakfast in order to have everyone on time. Crafts can be purchased in the Confectionary.

• Cognito Gift Cards can be purchased online via the Cognito form. These gift card requests are sent to the Retail Manager who then makes the gift cards and corresponding customer accounts on our square registers. Online purchasers are made aware that it may take up to 12 hours to load the gift card into our square registers. These gift cards are refunded at the end of the person's time at camp through Square to the card used to purchase the gift card on Cognito.
  
• Tickets can be set up by area directors and staff people in Concessions spaces (Snack Bar and Carriage House). Items can be added to tickets throughout their time at camp and later charged at the end of their stay through internal transfer. Tickets are open ended and cannot be limited at a certain cash amount, if a staff person wants to place a cash limit on a ticket they will need to buy a gift card with their P-Card.

Sending notes home to donors, committee or family? Please notify Reagan Peters in our Retail department at least 2 weeks in advance if you are needing more than a few postcards. They can have them packaged and ready for you to pick up!

The Rockbridge Staff, Assignment Teams, and countless other volunteers and friends of Young Life are praying for you and your time spent here! Join us in praying for your time here, and time spent hearing the Gospel across all other Young Life camps!

If you need anything, have any questions, comments, or concerns- please don't hesitate to reach out to us! Feel free to contact our office at: 540-997-9276 or youngliferockbridge@gmail.com